The regular monthly meeting of the Board of Commissioners of the Village of Weymouth was held on June 1, 2020 in the meeting room at the Medical Centre with Commissioners Gaudett, Rymond, Frizzell, Doucet and Mullen present.
Meeting was called to order by the Chair at 7:05pm
As the meeting scheduled for March 2nd did not produce a quorum and meetings for April and May were cancelled due to Covid 19 State of Emergency the minutes of the meetingof Feb. 3, 2020 were approved as presented on motion by Commissioner Raymond and seconded by Commissioner Mullen.
Business arising out of the minutes:
- To provide follow up to the presentation by Mr. Lefort and the suggestion that we hire a professional Doctor recruiter to further attempt to obtain a doctor for our clinic, Mr. Lefort did contact the suggested recruiter to present a proposal to the commission. During this contact the recruiter indicated he required a significant fee to discuss the process, this was not considered a reasonable request and the matter was dropped pending further review. Covid 19 and the State of Emergency has intervened since. No further action can be taken at this time.
- Clerk has received a formal "Direction of the Minister" with regard to the regularly scheduled Annual General Meeting and Commission elections that exxtends the AGM requirement under the Village Services Act to "winthin 90 days of the end of the provincial State of Emergenty".
Financial reports: An updated financial report was presented by Clerk Treasurer. Approved on motion by Commissioner Frizzell, seconded by Commissioner Raymond. Clerk also summarized the results for fiscal 2020 and advised that documentation has been turned over to Grant Thornton to complete their annual audit.
- General discussion on planning for AGM and election of commissioners whose terms expire and the replacement of Commissioner Raymond's final year of his tree year term. Given the extension mandated by the Minister all terms will continue until such time as the State of Emergency is in effect. Commissioner Raymond was thanked for his years of service to the village and this commission.
The date for the next meeting will be determined by the timing of the withdrawal of the State of Emergency. There being no Further business the meeting was adjourned at 7:38 on motion Commissioner Doucet, seconded by Commissioner Mullen.